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GIM10B.DOC
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1994-07-17
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CHAPTER 10 GENERATING PRINTED FORMS
PART B: THE FAMILY GROUP RECORD
GIM provides two family group record forms. This is one, and
the other is the Preprinted Family Group Record.
This one prints family group records (FGRs) on blank paper,
and the other one prints them on the preprinted blank forms
that are available from the Family History Department of the
LDS Church, and from their branch Family History Centers.
(So why is this one called a "Family Group Record" if they
are both family group records? Oh, it's a long story; don't
worry about it.)
This section of this chapter will discuss how to generate a
family group record from your folder data.
GENERATING A FAMILY GROUP RECORD: The Basics:
Be sure you have selected a printer and a print device from
the Printer Setup Area. See chapter 6, "Setting Things Up"
for details.
Enter a folder. Navigate to the person who will be one of
the parents on the FGR that you want to create. If you're
just interested in experimenting with the FGR's abilities,
any person will do.
From the Folder Area, press F3 to get to the Forms Area. You
can also navigate to the person you want after you have
entered the Forms Area.
From the Forms Area, press F5 to generate an FGR.
At this point if your computer is capable of displaying
graphics, you will see the image of what the form is going to
look like when printed. If your computer does not have
graphics capability, (for a variety of long and terribly
complicated reasons) the GIM Authors have elected to represent
the text of all of the forms as a set of dashes on the screen.
What you will see will give you a general idea of what the
form will look like, and you can use the arrow keys to modify
your view of the form, but to really see it, you'll need to
send the form to the printer. Once again if your computer can
display graphics, the preview show look normal.
To send the FGR to the printer, make sure that your printer
is turned on, and is connected to the same print device --
usually LPT1 -- that you selected in the Setup Area. Then
press F8. The FGR will then appear on your printer.
READING THE FAMILY GROUP RECORD
The person you selected when you pressed F5 to generate the
FGR will occupy the first entry on the form, whether that
person is male or female. (This breaks from the traditional
method of creating FGRs, where the husband is usually listed
first.) The information listed for this person should be
self-explanatory.
This person's spouse is listed next; again, information for
this person should be self-explanatory.
Thereafter, similar information is printed for each of the
couple's children in turn, followed finally by lists of other
marriages, if any, and source and research notes, if they've
been specified from the Styles menu, as discussed below.
The FGR also includes submission information and the date the
form was printed.
GENERATING A FAMILY GROUP RECORD: A Maintenance Checklist:
When you start to use GIM's FGRs as serious research tools,
you'll want to make sure that the following things have been
taken care of for each of your folders.
You should only need to take care of them once per folder,
and they'll remain taken care of from then on; but you'll
want to examine each of them at least once:
1. Have you entered your submission information? See the
first section of this chapter for details.
2. Have you set your typesetting options -- your margins,
your vertical zoom, your number of copies, your printer
fonts, and so on? See the first section of this chapter
for details.
3. Have you set your preferences for standard or enhanced
forms, and for which kinds of notes to include? See the
rest of this section for details.
STYLES: Optional Configuration Settings:
The FGR can be configured to include different stylistic
preferences. All of these preferences can be specified by
pressing F1 from the Forms Area. The resulting Styles menu
includes preference settings for both the Pedigree Charts and
the Family Group Record. The Pedigree Chart preferences were
discussed in Part A of this chapter, and the Family Group
Record preferences will be discussed here.
LDS Each family group record form can be configured to include or
exclude information about LDS temple ordinances. To exclude
this information, set the LDS/Generic setting on the Styles
menu to Generic.
Note that setting the LDS/Generic setting to Generic turns off
LDS temple information on both the pedigree charts and the
family group record form, regardless of the other LDS-specific
settings on these forms.
GINS The next of these preferences concerns whether you want the
standard or enhanced FGR. The enhanced form includes all of
the information on the standard form; in addition, it also
includes each persons GIN number.
Further additions to the enhanced form may appear in the
future; if there are any additions that you would like to
see, please contact the GIM Authors.
NOTES The last of these preferences determines which kind(s) of
notes you would like to append to the FGR. There are
currently three choices:
- No notes
- Source notes only
- Source and research notes
For example, if you select "Source notes only", all of the
source notes for each person on the form, and for the family,
will be appended to the FGR, but research notes will be left
off the form. Naturally, "Source and research notes" will
include all notes on the form.
(There is currently no option to include research notes only,
and there is currently no option about appending other
marriage notes; other marriage notes are appended
regardless.)
WARNING ABOUT THE FAMILY GROUP RECORD:
Note that the FGR makes very liberal use of your printer's
abilities -- more than any of GIM's other functions. The FGR
makes intensive use of things like underlining, bolding,
compressed print, graphics characters, and vertical and
horizontal tabs.
When you select your printer from the printer setup menu, it
is important to be very careful that your printer can support
all of these features, and that the control codes for these
features are specified correctly for your printer in the
GIMPRN.GIM printer resource file.
If they are not, please let us know. When all of these
printer functions are set up correctly, the Family Group
Record looks really incredibly amazing; if it doesn't, then
something's probably wrong with the way we implemented the
printer resource file for your printer. Please bring this to
our attention, and we'll get it fixed right away.